Spring 2019 SWOG Group Meeting

SWOG's Spring 2019 Group Meeting will take place April 24-27 at the Hyatt Regency San Francisco. For Group Meeting questions not answered here, you can send us a message via the Contact Us page. On-line registration is now closed.  If you need to register for the Group Meeting, please visit the onsite registration desk.  The onsite registration desk will be open daily beginning Wednesday, April 24 at 12:00 PM.


If you'll be tweeting from the meeting, please use the hashtag #swogonc.

Group Meeting and Travel Logistics

San Francisco

Hotel Reservations

You can reserve your hotel room at the Hyatt Regency online or by calling 888-421-1442. When calling, ask for the SWOG room block. Depending on the dates of travel, the Group room rate is either $277 or $349 plus tax. The cut-off date for making reservations is March 22. Any reservations after that time will be based on rate and space availability. To cancel or change your Hyatt reservation, call 888-421-1442.

The Hyatt is sold out of standard rooms at the group rate for some of the conference dates. If you are making a reservation, it will be at the best available rate. If your dates are not available in the SWOG room block please visit the main reservation page (http://sanfranciscoregency.hyatt.com) to view their best available rates during your stay.

If accommodations are not available at the Hyatt Regency San Francisco, some nearby hotels that you can check with are:

Grand Hyatt San Francisco
345 Stockton Street (1 Mile)
      Hyatt Regency Fisherman's Wharf
555 North Point Street (1.8 Miles)


Le Meridian
333 Battery Street (0.3 Miles)
      Hotel Vitale
8 Mission Street (0.3 Miles)


Harbor Court
165 Steuart Street (0.3 Miles)
      Hilton Financial District
756 Kearny Street (0.6 Miles)


Membership Application Deadline

The deadline for submitting membership nominations to the Operations Office for consideration by the Board of Governors at the Spring Group Meeting is 4:00 PM Central Time Friday, March 29.  Consult the Membership page for more information; for a complete outline of the nomination process, refer to Policy Memorandum No. 7.

Need Special Accommodations?

If you need special arrangements or accommodations to fully participate in all Group Meeting functions, please contact the meetings manager at 210-614-8808, ext. 1009 after you register online.


Group Meeting Funding/Travel Support

SWOG Board of Governors Travel Support

Funding provided by The Hope Foundation for current members of the SWOG Board of Governors in order to facilitate participation in the SWOG BOG and Group Meeting.  Some restrictions apply.

Deadline to request support:  March 27


Committee Support: Group Meetings

SWOG disease, research, and administrative committee chairs are provided the opportunity to request up to $15,000 annually from The Hope Foundation to support committee efforts at group meetings which are not currently funded by the NCTN or NCORP grants.  Funds may be used for invited speakers, member/guest travel, food and beverage, committee dinner meetings, etc.

Deadline to apply:  March 27


Questions? Contact Morgan Cox at The Hope Foundation (zbetna/ng/gurubcrsbhaqngvba/qbg/bet)

SWOG MaD Money: Modality and Discipline Travel Support Program

SWOG is interested in supporting a wide cross section of disciplines and treatment modalities to ensure robust input into the group's developing clinical trials.

Recognizing that travel to SWOG group meetings - a key venue for interaction among SWOG investigators - is not always financially supported by institutions, we are providing a mechanism to help support meeting travel costs for investigators who are not medical oncologists.

The SWOG MaD Travel Money program provides successful applicants with coach-class air transportation and two nights standard lodging at the meeting facility. The program is open to investigators from disciplines other than hematology/oncology, such as surgeons, radiation oncologists, cardiologists, pharmacists, and general practitioners with oncology research experience.

Program applications for the Spring 2019 SWOG Group Meeting in San Francisco are accepted until 4 p.m. PST, Monday, March 18, 2019. Download the MaD Travel Money program overview (PDF) and 2019 application (PDF).


Group Meeting Event Information

Plenary Part I (TM)

SWOG Vice Chair for Translational Medicine  Professor of Surgical Oncology and Molecular and Cellular Oncology  The University of Texas MD Anderson Cancer Center

The spring meeting's Translational Medicine Plenary will take place Thursday, April 25, 3:30 - 5:00 p.m. Speakers include:

  • Introductory comments
    Lee M. Ellis, M.D., F.A.S.C.O., Vice-Chair for Translational Medicine
  • The NCI CIMAC-CIDC Immune Profiling Network: Opportunities for SWOG Investigators.
    Ignacio I. Wistuba, M.D.
  • The Evolution of NCI-MATCH: What's Next for SWOG and the NCTN
    Peter J. O'Dwyer, M.D.
  • DNA Repair and Targeted Therapies
    Alan Ashworth, Ph.D., F.R.S.

Formal titles to be forthcoming in the near future.

Plenary Part II (General)

SWOG's spring 2019 general plenary session will take place Friday, April 26, 12:00 - 2:00 p.m. Speakers include:

  • Memorial tribute to Charles A. Coltman Jr., former group chair
    John Crowley, Ph.D.
  • Celebration of Dr. Anne Schott, outgoing deputy chair
    James Rae, Ph.D.
  • Keynote talk on the future of precision medicine
    Razelle Kurzrock, M.D.

Immune-Related Adverse Events Symposium: Interdisciplinary Management and Research

This symposium is designed to foster interdisciplinary, collaborative management and research of IRAEs. All disciplines/professionals within SWOG are invited to participate in a forum for understanding the state-of-the science in mechanism, management, and research gaps in IRAEs. Our multidisciplinary speakers include experts in immuno-oncology, cardio-oncology, and oncology advanced nursing; topics include overview of mechanisms, cardiovascular toxicities, and overview of patient-centered management strategies.

This symposium is supported by a Program Proposal grant from the Hope Foundation for Cancer Research.  The symposium will take place on Friday, April 26, 10:00 a.m. - 12:00 p.m. Sign-up to attend when you register for the Group Meeting!

CRA Clinical Trials Training Course

The Clinical Trials Training Course will be held on Wednesday, April 24. It introduces the fundamentals of SWOG and National Cancer Institute (NCI) policies and procedures. It provides the foundation to efficiently perform responsibilities as a Clinical Research Associate.

AGENDA & HANDOUTS  Course Description

Jeri and Noboru Oishi Symposium

The Jeri and Noboru Oishi Symposium will be held on Thursday, April 25, 8:00 am - 11:30 am.  The topic for this symposium is Common mistakes in conducting research and tools to prevent and identify.”    

To sign up, choose Jeri and Noboru Oishi Symposium as an event during Group Meeting online registration. Please note: Handouts will not be provided at the workshop, but will be available later, from the link below. You will need to print the handouts and bring with you to the group meeting. Thank you for your cooperation in this cost-saving measure.

SoCRA attendance certificates will also be provided.


Oncology Research Professionals Open Forum

The ORP Open Forum offers the opportunity to discuss all of your technical questions!

The ORP Open Forum is set for Thursday, April 25, 12:30-2:00 pm. This forum offers a great opportunity to get answers to your clinical trial questions and to address the science and technical research issues that challenge us today! Come meet your facilitator in a small group setting to discuss interesting topics including:

  • Quality Assurance Audit & Regulatory Review
  • Data Submission Tips/Tools
  • SAE Reporting
  • Specimen Preparation and Shipment
  • SWOG Site Reimbursements & Coverage Analysis
  • FDA Audit
  • Eligibility Requirements
  • Central Institutional Review Board (CIRB)
  • AE Reporting
  • S1602
  • S1501
  • PMB/RCR & SWOG Drug Interaction Screening Pilot

Look for these topics at the group meeting. Members of the ORP Committee will also be present to meet with CRAs. For more information or suggestions, contact cnexref/ng/frnggyrppn/qbg/bet.

Federal Site Payment Office Hours

Federal Site Payment Office Hours will be held on Thursday, April 25 from 5:00 – 6:00 pm. 

Due to changes mandated by the National Cancer Institute, SWOG is changing the way it sends federal funds in 2019 to its member sites, moving from purchase service agreements (PSA’s) to a fixed-price subaward system. What will this mean for you? Site staff are encouraged to drop by and talk with the SWOG grants team, Pat Mize and Kyle Theige, to learn more about the new process.

No registration necessary. Just stop in!

Conference Kickoff Fun Run and Walk

What: An informal group exercise outing to gather friends, take in the natural beauty of the bay, and get ready for a great meeting. 5K run and 2.5K walk. Go at your own pace!


When: Thursday, April 25th.  Please meet in the Grand Foyer of the hotel by 6:00 am to sign-in. We will walk to the starting point of the run/walk as a group at 6:15 am.  SF Runs company will divide participants into starting groups based on participant run times.

Where: The course will be along San Francisco's famous Embarcadero, with views of the piers, the bay, and Alcatraz Island. The start and finish line is near the hotel to allow participants maximum time to get ready for morning meetings.

Entry fee: There is no fee to participate. Sign up online when you register for the meeting, or at the registration desk on site.