SWOG Financial Agreements

SWOG uses two primary types of financial agreements when processing site payments – Purchase Service Agreements (PSA’s) and fixed-price agreements. Each site will have two PSA’s – one with the SWOG Network Operations Center (NOC) at OHSU and one with SWOG-CTP. Additionally, each site will also need to establish a fixed-price agreement for both NCTN and NCORP studies. More information about each type of agreement is below:

  • Fixed-Price Agreements: the NCI now mandates that SWOG (and the other cooperative groups) utilize fixed-price agreements for federal study activity. These are not just vendor agreements; instead, they are established subawards that last the duration of the respective grant cycle and allow for payments to be made to the site for specific federal study activity. There are two separate fixed-price agreements that a site must execute:
    • NCTN Fixed-Price Agreement: covers federal funding listed on NCTN studies
    • NCORP Fixed-Price Agreement: covers federal funding listed on NCORP studies
       
  • Purchase Service Agreements: in addition to the fixed-price agreements, sites must also establish a PSA between the participating site/institution and SWOG. As mentioned above, because SWOG deals with both federal and non-federal study payments, there are actually two separate PSA’s that a site must complete:
    • SWOG-CTP (The Hope Foundation): covers non-federal payments
    • SWOG GCO (OHSU): covers federal payments not covered under SWOG’s main NCTN and NCORP grants (payments such as PCORI, RO1, etc.)

Unlike more traditional subawards, there is no invoicing required or payment schedule; instead, payments are triggered via federal study activity that is listed on a given funding memo (funding memos also clearly state whether a study is NCTN or NCORP). Because fixed-price agreements are only required for federal funding, site’s must only complete one set of agreements (NCTN and NCORP) with SWOG GCO (meaning they are not required for non-federal funding via SWOG-CTP).

The primary contact for federal and non-federal funding on SWOG studies is listed on each of the study funding memos (and also listed below). When your site is ready to establish these required agreements, please reach out to the appropriate contact and they will work with you to get all of the necessary information completed and the agreement executed. Please be sure to include a copy of your site’s W-9 when reaching out to both SWOG GCO and SWOG-CTP. A list of some FAQs can be found here.

Federal Funding Questions Contact:
Pat Mize
Grants & Contracts Manager (SWOG GCO)
Phone: (503) 418-4533
FedSitePayments@swog.org

Non-Federal Funding Questions Contact:
Mariela Pucci
Sr. Accounting Specialist (SWOG-CTP)
Phone: (734) 998-6883
Finance@thehopefoundation.org