Fall 2018 Group Meeting

SWOG's Fall 2018 Group Meeting will take place October 3-6 at the Hyatt Regency Chicago. For Group Meeting questions not answered here, you can send us a message via the Contact Us page. On-line registration has closed. The on-site registration desk will open at 1:00 pm on Wednesday, October 3rd.

  • Meeting Booklet
  • Report of Studies (Printed copies no longer provided)
  • Exhibitor Information: Exhibits will be held October 4-5 from 7:00 am - 4:00 pm.
  • Pharmaceutical Partners: We look forward to your participation at the SWOG 2018 Fall Group Meeting! Please note: Beginning this Fall, SWOG has updated the registration policy to ensure we can maintain meetings of the highest caliber.  Pharma partners not specifically invited to present as part of the Group Meeting Agenda will be required to pay a per person registration fee of $250.  To do this, please visit The Hope Foundation’s Group Meeting Registration Payment Page. Payment can be made via credit card or check. If you have any questions about the payment process, please contact Julie Behm at julie@thehopefoundation.org // (734) 998-6888.
  • Speaker/Planner Disclosures

If you'll be tweeting from the meeting, please use the hashtag #swogonc.

Group Meeting and Travel Logistics

City View

Hotel Reservations

You can reserve your hotel room at the Hyatt Regency online or by calling 888-421-1442. When calling, ask for the SWOG room block. The Group room rate is $275 plus tax. The cut-off date for making reservations is September 3. Any reservations after that time will be based on rate and space availability. To cancel or change your Hyatt reservation, call 888-421-1442.

Membership Application Deadline

The deadline for submitting membership nominations to the Operations Office for consideration by the Board of Governors at the Spring Group Meeting is 4:00 PM Central Time Friday, September 7.  Consult the Membership page for more information; for a complete outline of the nomination process, refer to Policy Memorandum No. 7.

Need Special Accommodations?

If you need special arrangements or accommodations to fully participate in all Group Meeting functions, please contact the meetings manager at 210-614-8808, ext. 1009 after you register online.

Group Meeting Funding/Travel Support

SWOG Board of Governors Travel Support

Funding provided by The Hope Foundation for current members of the SWOG Board of Governors in order to facilitate participation in the SWOG BOG and Group Meeting.  Some restrictions apply.

Deadline to request support:  September 5


Committee Support: Group Meetings

SWOG disease, research, and administrative committee chairs are provided the opportunity to request up to $15,000 annually from The Hope Foundation to support committee efforts at group meetings which are not currently funded by the NCTN or NCORP grants.  Funds may be used for invited speakers, member/guest travel, food and beverage, committee dinner meetings, etc.

Deadline to apply:  September 5


Questions? Contact Morgan Cox at The Hope Foundation (morgan@thehopefoundation.org)

SWOG MaD Money: Modality and Discipline Travel Support Program

SWOG is interested in supporting a wide cross section of disciplines and treatment modalities to ensure robust input into the group's developing clinical trials.

Recognizing that travel to SWOG group meetings - a key venue for interaction among SWOG investigators - is not always financially supported by institutions, we are providing a mechanism to help support meeting travel costs for investigators who are not medical oncologists.

The SWOG MaD Travel Money program provides successful applicants with coach-class air transportation and two nights standard lodging at the meeting facility. The program is open to investigators from disciplines other than hematology/oncology, such as surgeons, radiation oncologists, cardiologists, pharmacists, and general practitioners with oncology research experience.

Program applications for the Fall 2018 SWOG Group Meeting in Chicago are accepted until 4 p.m. PST, Monday, August 27, 2018. Download the MaD Travel Money program overview (PDF) and 2018 application (PDF).


Group Meeting Event Information

Plenary Part I (TM)

SWOG Vice Chair for Translational Medicine  Professor of Surgical Oncology and Molecular and Cellular Oncology  The University of Texas MD Anderson Cancer Center

The spring meeting's Translational Medicine Plenary will take place Thursday, October 4, 3:00 - 4:30 p.m. Speakers and topics will include:

  • Introductory comments
    Lee M. Ellis, M.D., F.A.S.C.O., Vice-Chair for Translational Medicine
  • Targeting the DNA damage response: Lessons learnt and the path forward
    Timothy Yap, MBBS, Ph.D.
  • Opportunities and limitation of ctDNA as a clinical biomarker in cancer management - New insights in the clinical application of ctDNA
    Luis Diaz, M.D.
  • Identifying Driver Alterations and Therapeutic Options in Tumor Samples using the cBioPortal and OncoKB
    Nikolaus Schultz, Ph.D.

Plenary Part II (General)

Chuck Blanke, MD

SWOG's 2018 general plenary session will take place Friday, October 5, 12:00 - 2:00 p.m. It will focus on clinical trial innovation.

  • Charles Blanke, MD, Group Chair, Welcome and Announcements
  • Sheila Prindiville, MD, MPH, Director, Coordinating Center for Clinical Trials, NAVIGATE: NCI and VA Interagency Group to Accelerate Trials Enrollment
  • Paul Hesketh, MD, Chair and Director, Lahey Health Cancer Institute, Broadening Eligibility Criteria for Oncology Clinical Trials
  • Dr. Harry E. Hynes Memorial Lecture: Otis Brawley, MD, MACP, Chief Medical Officer, American Cancer Society


Translational Medicine Retreat on Liquid Biopsies

We are transitioning from the era where patients were treated based on their site of origin to treating patients based on their genomic alterations; as such, all tumors are "rare tumors". Drugs that inhibit one target successfully lead to selective pressure that shifts the tumor cell genetic profile to new driver mutations. Oncologists we must be nimble in identifying new genetic alterations and must change therapy in real time, preferably with non-invasive methods. The use of "liquid biopsies" is rapidly evolving and early studies demonstrate tremendous potential to quickly and painlessly detect changes in the molecular profile of tumors. In addition, liquid biopsies may be able to detect recurrences before identified by standard radiographic methods. In this mini-retreat, renowned experts in the field will discuss the appropriate selection of the best genomic platform, novel clinical trial designs, and options for using different platforms from various vendors. These presentations and discussions should help SWOG investigators in planning and implementing clinical trials that will improve the lives of our patients.

We thank the Hope Foundation for support of this mini-retreat.  The retreat will take place on Thursday, October 4, 6:00 - 9:00 p.m. Sign-up to attend when you register for the Group Meeting!


The NCORP Research Base Workshop

The NCORP Research Base Workshop is set for Wednesday, October 3, 1:00 - 5:00 pm (with check-in beginning at 12:30 pm). In the past several years, SWOG has expanded its research portfolio to include more studies in Cancer Control and Prevention and Cancer Care Delivery Research under the NCI Community Oncology Research Program (NCORP) umbrella. This workshop will address SWOG studies specific to NCORP research areas in:

  • Cancer Survivorship
  • Palliative and End of Life Care
  • Prevention & Epidemiology
  • Cancer Care Delivery Research
  • Symptom Control and Quality of Life

The workshop is for Oncology Research Professionals and Investigators at NCORP and NCTN institutions. The agenda and topics at each workshop are different each fall and consists of didactic presentations and breakout sessions.

Questions? Contact cancercontrolquestion@crab.org.

Space is limited so sign up early!

Jeri and Noboru Oishi Symposium

The Jeri and Noboru Oishi Symposium will be held on Thursday, October 4, 8:00 am - 11:30 am.  Topics for this symposium include:

  • Social Medial and the Research Enterprise
  • CTSU Updates
  • SWOG Data Operations and Statistical Center Updates
  • Protocol Update

To sign up, choose Jeri and Noboru Oishi Symposium as an event during Group Meeting online registration. Please note: Handouts will not be provided at the workshop, but will be available later, from the link below. You will need to print the handouts and bring with you to the group meeting. Thank you for your cooperation in this cost-saving measure.

SWOG is approved as a provider of continuing nursing education by the Kansas State Board of Nursing. This course offering is approved for 3.0 contact hours applicable for APRN, RN, or LPN relicensure. Kansas State Board of Nursing Provider Number: SP1445-0420 KAR 60-9-107(b)(3)(C).

SoCRA attendance certificates will also be provided.


Oncology Research Professionals Open Forum

The ORP Open Forum offers the opportunity to discuss all of your technical questions!  The Open Forum is set for Thursday, October 4, 12:30-2:00 pm. This forum offers a great opportunity to get answers to your clinical trial questions and to address the science and technical research issues that challenge us today! Come meet your facilitator in a small group setting to discuss interesting topics including:

  • Quality Assurance Audit
  • Regulatory Review & SAE Reporting
  • Data Submission Tips & Tools
  • Preparing for Drug Accountability & Pharmacy Audit
  • Specimen Preparation and Shipment
  • SWOG Site Reimbursements & Coverage Analysis
  • Hot Topics in ORP Site Administration
  • Committee Discussions
  • SWOG Mentoring Workshop Available for your Site
  • Central Institutional Review Board (CIRB)

Look for these topics at the group meeting. Members of the ORP Committee will also be present to meet with CRAs. For more information or suggestions, contact parkers@seattlecca.org.